Healthy Meals Program Assistant


Reports to: Healthy Meals Manager
Department: Community Impact
Classification: Non-Exempt / Part-time/ Temporary
Post Date: January 8, 2018
Apply by: January 31, 2018


Reporting to the Healthy Meals Manager, the Program Assistant is a key member of the United Way’s Healthy Meals Program team. Launched in September 2014, the United Way Healthy Meals Program aims to provide healthy, nutritious and well-balanced meals in after school and summer programs across United Way California Capital Region’s service area. Currently, the program serves healthy meals to over 1,100 children per day in Sacramento, Placer and Yolo Counties. The Program Assistant is responsible for preparing monthly claims, monitoring and evaluating afterschool meal sites and ensuring that they are operating in compliance with USDA and Child and Adult Care Food Program (CACFP) regulations. The Program Assistant is also responsible for helping to prepare for our 2018 summer meals program. This position is a part-time, 4 month temporary position. Potential to fill a full-time, 4 month temporary position to support the summer meal program starting June 1, 2018.


  • Attend mandatory Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP) training.
  • Become knowledgeable in all aspects of the CACFP & SFSP regulations, policies and procedures.
  • Assist with preparing program reports and the monthly CDE claim.
  • Monitor CACFP program sites to ensure compliance with all federal and state requirements for the CACFP as set forth by the USDA and the California Department of Education.
  • Visit assigned CACFP sites according to monitoring schedule. Observe staff performance and CACFP participants to ensure USDA policy and procedures are being followed.
  • Complete all monitoring documentation as required by the USDA and the California Department of Education. Ensure that all monitoring documentation is recorded neatly and accurately and submitted to the Healthy Meals Manager in a timely manner.
  • Address any and all noncompliance issue findings with site staff. Notify appropriate United Way staff as soon as reasonably possible of any noncompliance findings.
  • Issue written reports and corrective action for any noncompliance issue findings from program monitoring visits. Ensure that corrective action is completed in a timely manner.
  • Assist in preparing for the summer meals program by performing such tasks as entering data, creating spreadsheets and assembling site materials.
  • Function as a positive and contributing member of the United Way team.
  • Maintain positive working relationships with program partners and stakeholders.
  • Perform other duties as assigned.


  • High school diploma required.
  • Fast mover and thinker with high level of creativity and thrives in a fast-paced environment.
  • Working knowledge of United Way and its mission.
  • Follow complex verbal and written direction.
  • Self-starter who needs little direction or guidance.
  • High level of energy and dynamic personality.
  • Hard worker with outstanding work ethic and willingness to do what it takes to get the job done.
  • Demonstrated strong interpersonal skills.
  • Excellent communication skills, verbal and written, including the ability to communicate well in a variety of settings with a variety of stakeholders.
  • Ability to use independent judgment and make sound decisions.
  • Ability to build and retain quality relationships.
  • Ability to effectively coordinate and collaborate with other organizations and volunteers.
  • Ability to appropriately represent United Way as a public spokesperson.
  • High level of proficiency in Microsoft Word, Excel, PowerPoint and Outlook is required.


  • Sit at a desk for long periods of time.
  • Stand and walk for extended periods of time.
  • Work in an office environment, lift and move objects up to 40 pounds such as large binders, books, boxes, and small office equipment.
  • React quickly under high pressure settings.
  • Willingness to travel locally and overnight via plane, train or private vehicle.
  • Ability to work irregular hours including evenings and weekends.


  • Possession of an appropriate California operator’s license issued by the State Department of Motor Vehicles, and adequate automobile insurance; possession and maintenance of a good driving record (as evidenced by freedom from multiple or serious traffic violation for at least a two-year duration) that does not contribute to an increase in UWCCR insurance rates.

To apply for this position please email your resume and cover letter to Only resumes with a cover letter and resume attached will be considered. No phone calls please.